Editor’s Note: This blog is dedicated to the topic of facilities document management including both industrial facilities and campus facilities such as higher education, corporate, healthcare, etc., and will cover both internal document management and external project collaboration. While it is designed to be non-product specific, Hagerman & Company sells and implements different industry leading tools including Autodesk Vault, Autodesk Construction Cloud (Docs), and Accruent Meridian and Redeye products which will all be covered.
My mission at Hagerman & Company is to help all types of organizations that manage large facilities better organize and manage the thousands of drawings and documents they need to run their facilities, associated equipment, and projects efficiently and safely. These drawings and documents may be used internally or shared with or received from outside consultants, contractors, and equipment providers. In working with our clients, two simple questions are paramount:
If you can answer “Yes” to both questions, then you are a rare exception to the norm and can consider yourself to be a “PDF” or “Premier Documented Facility.”
A “Premier Documented Facility” has systems and information in place to ensure that all employees in engineering, operations, maintenance, purchasing, and all other departments have quick and easy access to the correct documents and drawings needed to safely and efficiently perform their work functions. With a “Premier Documented Facility,” every operation, every asset, and every piece of equipment are fully documented, and the correct, current version of all drawings and files can be located within minutes by anyone who needs them. With a “Premier Documented Facility,” you are assured of operating the safest, most productive, and most compliant facility possible.
Simply stated: When your employees have easy access to all up-to-date information for your facility and every asset or piece of equipment in it, you have a “Premier Documented Facility.”
Other attributes of a “Premier Documented Facility” include:
For more details, contact us about our 25-point “Premier Documented Facility” self-survey, or ask us about our “Premier Documented Facility” one-on-one reviews and needs analysis.
Owner-operators of Premier Documented Facilities achieve all the following benefits:
Having inaccurate, incomplete, or inaccessible facility information leads to “Information Incidents,” where faulty information is a major identifiable cause of problems. According to industry analysts ARC Advisory Group, losses caused by Information Incidents amount to 1.5% of annual revenue in a typical facility. This is $1.5MM annually for every $100MM in revenue. When you are operating a “Premier Documented Facility,” these “Information Incidents” are dramatically reduced or even eliminated completely.
With 30+ years of experience implementing and supporting document management systems in all types of industrial and campus environments, Hagerman & Company has everything needed to help you become a “Premier Documented Facility” including:
If you’re ready to become a “Premier Documented Facility” or would like a copy of our 25-point self-survey, please contact us ASAP. We would love to be of assistance!